Executive Assistant, Legal

We are currently recruiting an Executive Assistant, for the Vice-President and General Counsel, who is also responsible for the Corporation’s corporate communications and ESG activities and serves as its spokesperson. We are seeking a qualified, dynamic, and dedicated individual to join our team and contribute to the success of this team and our company.

Main responsibilities

Reporting to the Vice-President and General Counsel, your responsibilities will include:

• Provide Executive support on all responsibilities, including:
  • Proactively manage the agenda to optimize scheduling
  • Prepare meeting materials and follow up on certain items
  • Plan and coordinate domestic and international travel arrangements
  • Prepare and submit expense reports
• Manage priorities, including conflicting needs and handle matters expeditiously
• Coordinate, prepare, edit and/or proofread documents such as correspondence, presentations, and reports in both French and English
• Develop and maintain strong and long-term relationships with key internal and external stakeholders
• Act as an ambassador and main point of contact for the Vice President and General Counsel with other members of senior management and with other internal and external stakeholders
• Events and other special projects: Manage and coordinate special projects (e.g., corporate events) and support external commitments
• Manage memberships, subscriptions, contracts and renewals
• Collaborate closely with executives and team members, act discreetly and be flexible in adjusting to changing work priorities

Requirements

• Minimum of a college diploma in business administration or a related field, or relevant professional experience; a university degree is an asset
• Minimum of 10 years of experience in a similar role
• Ability to work effectively as part of a team in a positive, collaborative, and professional manner, as well as independently with minimal supervision
• Excellent time management and organizational skills, attention to detail, and very thorough follow-up
• Exercises a high degree of discretion and tact and can navigate sensitive and confidential situations
• Demonstrate a high degree of initiative and proactivity, as well as great attention to detail
• Professional, calm, positive, and composed demeanour
• Ability to communicate effectively both verbally and in writing
• Ability to adapt quickly to change and remain flexible
• Excellent proficiency with Microsoft 365
• The position requires an advanced level of oral and written French and English. The successful candidate will interact on a daily basis with representatives of the Group's various entities based in North America, Europe and Asia
• Be available during peak periods

To apply, please submit your CV and cover letter to Vanessa Mongeau at [email protected].